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Presentation Training
Master the industry-leading worship presentation software. This comprehensive guide will take you from beginner to confident operator.
ProPresenter 7
Current Version
Watch the official ProPresenter training playlist to see these concepts in action.
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Complete the training, then take the 20-question quiz
ProPresenter is the industry-leading worship presentation software used by churches, conferences, and venues worldwide. It's designed specifically for live events where you need to display lyrics, scripture, announcements, videos, and more—seamlessly and professionally.
Unlike PowerPoint or Keynote, ProPresenter is built for live operation. You can trigger slides, videos, and audio instantly without awkward transitions or loading screens.
ProPresenter uses a "Look" system. Your operator screen shows everything, but the audience only sees what you've sent to the output. This means you can prepare, preview, and cue content without anyone seeing it until you're ready.
Understanding the interface is your first step to confident operation. ProPresenter's workspace is divided into distinct areas, each with a specific purpose.
Your content storage. Contains all presentations, playlists, media, and documents. Organized into categories like Songs, Media, and Templates. This is where you find and select content to add to your playlist.
Your service order. Drag items from the Library here to build your service flow. Each service should have its own playlist containing songs, announcements, videos, and scripture in order.
Shows all slides in the selected presentation. Click any slide to send it live. The currently live slide is highlighted with a red border. Navigate using arrow keys or mouse clicks.
Shows what's currently on screen. The Preview shows your next cued slide, while Output shows what the congregation sees. Always watch the Output to confirm your content went live.
Quick access to backgrounds, videos, and images. You can assign media to slides or trigger them independently. Contains motion backgrounds, countdown timers, and announcement graphics.
Built-in countdown timers and clocks. Use for service countdowns, sermon timers, or break notifications. Can be displayed on stage display without showing to the congregation.
File → New → Presentation
Or use keyboard shortcut ⌘N (Mac) / Ctrl+N (Windows)
Name your presentation
Use "Song Title - Artist" format for consistency
Add lyrics by typing or pasting
Press Enter twice to create a new slide
Apply a theme/template
Use our standard worship template for consistency
Label your slides
V1, V2, C, B (Verse, Chorus, Bridge)
Always label your slides! During live operation, you'll see labels in the slide view. This helps you quickly jump to the right section when the worship leader changes the song order.
Right-click in Playlist area → New Playlist. Name it with the date (e.g., "2026-01-15 Sunday AM")
Drag songs, videos, and announcements from Library to Playlist in service order
Use headers to separate sections (Worship, Message, Offering). Preview all content before service.
ProPresenter integrates with CCLI SongSelect to download lyrics directly. This ensures accurate, licensed lyrics.
ProPresenter excels at handling media. Understanding how to properly manage backgrounds, videos, and images will elevate your presentations.
Motion backgrounds add visual interest without distracting from lyrics. Use subtle, looping videos that complement the mood of worship.
Pre-service and announcement slides should be created as image files (PNG or JPG) and imported to a dedicated Announcements folder.
This is where it all comes together. Running ProPresenter live requires focus, anticipation, and the ability to adapt quickly.
Listen to the music
Advance slides with the natural phrasing, not on a fixed beat
Watch the worship leader
They may repeat sections or skip ahead—be ready to follow
Stay one slide ahead mentally
Know what's coming next so you can advance smoothly
Clear at the right moment
Remove lyrics during instrumental breaks for visual rest
Scripture ready
Have all scripture references prepared in order
Follow the outline
If provided, use sermon notes to anticipate slides
Display points clearly
Leave sermon points on screen long enough to read
Video cues
Pre-cue videos so they're ready to play instantly
Press C to clear, find correct slide, click to display.
Clear screen, check media bin, try re-triggering. Have backup plan ready.
Force quit and reopen. Playlist should auto-recover. This is why we arrive early.
Use ⌘F to search. Stay calm—it's there.
Remember: Stay calm. The congregation doesn't know something went wrong unless you panic.
The best way to learn is to do. Schedule time to practice with the worship team, build playlists, and run through services. Excellence comes through repetition.
Take the ProPresenter Quiz to verify your understanding. Answer 20 questions covering the interface, slides, media management, and live service operation.
Also available: Mixer Quiz